CSSC ASA

Minutes of the Annual Council Meeting of the CSSC ASA held on 31st January 2000 at the Civil Service Recreation Club, Chadwick Street, London

The meeting started at 4 15 PM with Ron Bowrage the outgoing President in the chair welcoming the other 8 members who were present.

Apologies:

Letters of apology had been received from Gwen Blissett, Jim Essex and Bill Oakes, Ian Masson, Janine Thomas and Ron Macdiarmid.

To approve the minutes of the last council meeting.

The minutes were approved with one amendment, i.e. the motion "Date of ACM" shown as "Adopted" had in fact been withdrawn.

.                        Adopted

Matters arising.

There were no other matters arising.

Presentation of Annual Report.

The Secretary apologized for not having had time to complete the report on top of amending the rules etc.  He hoped this would be available for circulation with the next invite.

Presentation of financial statement

The accounts, which had been audited, were circulated to those present.  Trevor's report was as follows:-

From a financial point of view this has been an extremely difficult year.  For probably the first time ever this association failed to stay within budget.  The major reason for this was that our grant of £11,000 was arbitrarily cut on the 30^th July to a figure of £9456.16.  This was because we had stayed within budget in 1998.  We seem to have been penalised because of our good housekeeping the previous year.

Our championships costs are well under control, 1997 - £3306; 1998 - £2872 and - 1999 £2977 but we are unable to do the same with the representative matches.  We do not decide the venues or the dates of these matches and the costs of accommodation and travel continue to rise.  Figures for the last three years are 1997 - £8036 (38 claims); 1998 - £5513 (30 claims) and 1999 - £8483 (38 claims).  The secretary and I have had informal talks with the Combined Services about ways of reducing costs but these have not provided us with an answer.  We are the hosts in 2000 for the Triangular Match and this will be an additional financial burden.

Thanks were extended to Trevor for his hard work as well as to Ian and Jim for undertaking the audit.

The financial report was agreed.             Proposed     Ian Milligan

                                                             Seconded     Betty Condon

                                                                                                            Adopted

Hedley said that although we had not been informed officially yet he knew that our budget had been agreed as £14000 for this year.  Trevor replied that we would stay within budget this year.

To fix rates of subscriptions and entry fees for 1999.

It was agreed that there need be no further increase in entry fees

Election of Officers

Proposed     Fred Humphreys

Seconded     Betty Condon

                                 Adopted (en bloc)

The above members were duly elected officers of the Association and Ian Milligan took the chair. 

Election of Executive members in accordance with Rule 16.

Dr Linden Jack, Ron Macdiarmid, Tony Hockenhull and Suzanne Thompson were duly elected to the Executive.

Adopted

Election of Auditors.

Ian Milligan and Jim Essex were again elected as the Association’s auditors.

Adopted

Amendment to Rules.

(a)                Amend the date of the ACM to the 2^nd Monday of February instead of the last Monday in January.

NOTE  Fred had proposed this motion at last years ACM but withdrew it because he understood that there might be a problem with the CSSC.  Hedley, present at both meetings, said he couldn't recollect any objection and still could see no reason why we couldn't change the date if it would help the Treasurer and Auditors get the accounts finalized in a more appropriate time scale.

Proposed                        Trevor Gauntlett

Seconded                       Fred Humphreys                   Adopted

(b)               Add additional events and bring the Association Handbook up to date.

Iain had circulated the first revision of the Handbook since 1993 and proposed that if it was agreed he would first make some more amendments and then vote on the "amended handbook"

Proposed                        Ron Bowrage

Seconded                       Betty Condon                        Adopted

2000 Championships.

The Secretary confirmed that Ponds Forge (Sheffield) had been booked at last years Championships and a deposit had been paid.  He had spoken to the pool staff earlier to confirm that we would be able to bring the Friday start time forward to 8.30 am rather than 9.30 (as last year).  Ponds Forge has a new computerised timing system which may talk to Iain's PC, he will find out shortly.

Hedley said that the CSSC was using Ponds Forge often now and sports returning were enjoying a 10% discount.  Iain said he had not had a final quote as at the time of booking the centre had not decided on 2000 prices.  He would check this out though.

Because of the size of our event we are really restricted to only Sheffield and Glasgow.  Hedley said that the CSSC would have no objection to us to continue using Ponds Forge as it was considered as a quality venue and central.

Any other business.

(a)                Hedley Featherstone gave a resume of the way the CSSC are looking to the future:-

Income is static; costs are increasing.  The strategic plan has been devised which will try and decide how SRBs (Sports governing bodies) like our association should operate in the future.  Peter Chapman will be sending us a letter asking us to look at ourselves.  Things will change, the product must be attractive and viable.  Any replies will be read with interest or we could ask Peter to come along and talk directly with him.

(b)               Iain said that although we had not had a reply to his proposals yet from the Combined Services he had spoken to the RAF Secretary who had confirmed that we could use RAF Cranwell pool free of charge and we would get RAF support for setting up etc.

(c)                He was also to see if it would be possible to have matches against the Army and Navy on the same day as the venues are only 60 miles apart and this would save 38 nights overnight accommodation charges.

(d)               Iain said that he had been discussing the possibility of putting an advert in the Swimming Times and perhaps a similar Water Polo magazine as this would hopefully bring new players and swimmers to our attention.  Hedley said that the CSSC had a separate account for advertising so we should find out what it would cost and put our proposals through him.

(e)                The date of the next meeting would be 3^rd April 2000.

The meeting closed at 17.52 following a vote of thanks to the chair.

SIGNED

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